Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Liz Jardine
No. | Item |
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Introductions, apologies and declarations of interest Minutes: Apologies were received from
Adrian Crompton (Director of Assembly Business) and Dave Tosh (Director of
Assembly Resources). There
were no declarations of interest. |
|
Communication note to staff - Chris Warner Minutes: Chris Warner would
draft a note of the Management Board discussion for the news page. |
|
Minutes from 6 July meeting - to be circulated by email Minutes: The
minutes of 6 July meeting were agreed as a correct record. |
|
Equality Impact Assessment training Minutes: The Management Board
welcomed Holly Pembridge and Anna Morgan who were attending to outline how the
work already done within the Assembly to adopt the use of EQIAs would be
embedded into the work of teams. This would increase our organisational capability
to deliver on the public sector equality duty under the Equality Act 2010 and
provide evidence in the event of legal challenge. A bespoke approach was
being adopted to fit with other planning and governance arrangements. Earlier
in the year the Equality team had produced the EQIA toolkit and guidance and
they would be supporting the Heads and 40 members of staff who had been
nominated as EQIA leads to champion the implementation of EQIAs in their
service areas. The leads' role would be to have the subject area knowledge and
awareness of EQIA policy to assist colleagues to undertake EQIAs. Training for
those staff would be taking place next month. Management Board agreed to
support their EQIA leads in ensuring compliance in their Service areas. |
|
Continuous Professional Development arrangements for Members and AMSS in the Fifth Assembly MB
12-15 Paper 2 – CPD in the Fifth Assembly draft Commission – cover paper MB
12-15 Paper 2 – CPD Review Findings Minutes: Carys Evans was welcomed to the
Management Board to discuss outcomes from the in-depth review into the CPD
programmed for the Fourth Assembly, carried out by the CPD team with Gareth
Watts. The review sought to learn lessons and make recommendations for the
future and included surveying Assembly Members to capture their views. Overall Members were happy with
the provision and uptake levels were high, but there were challenges to address
in relation to effective evaluation of the impact of the CPD provided, ensuring
accountability with Members for their staff's training and that training
reached AMSS outside of Cardiff. Management Board made the
following recommendations: ·
more time should be given to CPD, in particular, for committee Chairs;
the paper should draw from the draft Chairs' forum report; ·
more emphasis should be made of bilingualism - Carys Evans and Mair
Parry-Jones to discuss; ·
the CPD report and the following item (welcome and induction) should be
combined into one paper; and ·
Non Gwilym, Lowri Williams and Carys Evans to discuss external promotion
of how we provide our CPD programme. The overall direction and outline
approach would be presented to Commissioners at their meeting on 21 October. |
|
Transition to the Fifth Assembly - welcome and Induction Arrangements MB
12-15 Paper 3 – Welcome and Induction draft Commission Paper Minutes: Carys Evans presented an overview
of the proposed welcome and induction arrangements for Members and their staff
following the Assembly election in May 2016. This had been based on feedback
from Members as part of the CPD review and experience following the recent
Westminster election and Wales election in 2011. Comprehensive information for new
Members would be available on the intranet along with a re-drafted handbook and
this was being made more user-friendly. Work was also being done with the
Electoral Commission to provide significant information to candidates
pre-election. A tailored induction programme was
being devised for Members to cover immediate needs in the first week (phase 1 –
office set up, appointment of staff, Standards Commissioner), followed by
important but less urgent matters in phase 2 (data protection, employment
matters, Table office and Chamber, Legal Services etc), with a Phase 3 CPD
programme over the following months. Webinars were being considered for staff
in constituencies. Management Board discussed how to
ensure guidance was available to all parties with candidates and that
information and induction was effective, for example, focussing on staff
training to help get them up to speed to assist Members and signposting phase 2
services in the handbook. Recommendations: ·
Offer information to all parties that stand; and ·
Devise ways to maintain engagement after the initial weeks. Commissioners would discuss the
approach at their next meeting on 21 October. |
|
Fifth Assembly Transition Dashboard MB
12-15 Paper 4 – Fifth Assembly Dashboard – September 2015 Minutes: Sulafa Thomas presented the
latest dashboard and asked Management Board to assess the accuracy and
relevance of the information they currently make available to Members by end
October to enable the strands to assess how best to re-package the information
to make it user friendly. The Board also considered
implications for the replacement and disposal of ICT equipment. It was agreed
that Nicola Callow and Bedwyr Jones would discuss the accounting policy,
following which the Investment and Resources Board would consider proposals in
detail. Management Board were happy
with the way transition work was progressing. Commissioners were due to receive
a draft legacy report in February. |
|
Assembly Member and Assembly Member Support Staff Satisfaction Survey MB
12-15 Paper 5 – Members satisfaction survey – cover paper MB
12-15 Paper 5 – Annex A – 2015 AM_AMSS Survey results short version MB
12-15 Paper 5 – Annex B – Average scores during Fourth Assembly Minutes: Bethan Garwood and Rebecca
Hardwicke were welcomed to the meeting to present the results of the Member and
AMSS survey 2015 and the comparison with the results since the first year the
survey was launched. The survey was, in general,
very positive, with most results increasing over the past year, with big
increases since 2012. All areas were showing a rating of 7/10 or above. Management Board commented
that there had been efficient and effective collection of feedback and good use
of drop in sessions and that the results were a testament to the way that we
work as integrated teams. It was agreed
that it would be good to share highlights from the results with staff at the
forthcoming all-staff meetings. It was also agreed not to
undertake a survey in 2016, but to consider other ways of collecting feedback
on the effectiveness of the induction programme for the Fifth Assembly. |
|
Corporate Risk Update MB
12-15 Paper 6 – Corporate Risk – cover paper MB
12-15 Paper 6 – Corporate Risk Summary Minutes: Management Board reviewed the
register of corporate risks that had been revised following a previous Board
meeting where a full review of risks had been undertaken. It was agreed that Gareth
Watts would discuss again with risk owners the scope and intention of their
risks and consider whether the wording effectively reflected that. |
|
Any Other Business Minutes: Management Board were reminded
that the deadline for corporate performance indicator data returns was 7
October. The next Management Board
would be held on 2 November. |