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Agenda and minutes

Venue: Presiding Officer’s office, 4th floor - Tŷ Hywel. View directions

Contact: Sulafa Thomas, x8669 

No. Item




Introduction and apologies


There were no apologies.


Declarations of interest


There were no declarations of interest.


Minutes of the previous meeting

Supporting documents:


The minutes of the 21 May meeting were agreed.


Departure of the Chief Executive: Commission considerations


Claire Clancy has indicated that she will be resigning as Chief Executive during 2016-17. Commissioners began consideration of plans to prepare the ground for the appointment of the next Chief Executive, with an anticipated start date of late 2016 or early 2017.


As she will be retiring rather than looking for a post elsewhere, Claire will have considerable flexibility over her departure date. She has indicated that she will be happy to accommodate the wishes of the new Presiding Officer and Commission, in terms of linking the timing of her resignation to the timing of the recruitment of a successor.


Commissioners discussed proposals for the recruitment process and terms of appointment, for use by Commissioners for the Fifth Assembly, who will be responsible for making the appointment. They agreed that they wanted to be helpful to the new Commission by providing clear advice based on their 5 years’ experience, but that the new Commission should make and own the final decisions.


The Commission’s discussions encompassed:

        a draft job specification;

        options for both a fixed term and an open-ended appointment;

        options for salary;

        the possibility of using an external recruitment agency; and

        arrangements for final ratification of the appointment.


Commissioners asked for further proposals and advice to be provided to them early in 2016.


Audit and Risk Assurance Committee oral update 8/6/15


David Melding updated Commissioners on the most recent meeting of ACARAC. Three papers had been discussed:

        Internal Audit Annual Report,

        Internal Audit Quality Assessment Framework, and

        Internal Audit Annual Report on Fraud. 


ACARAC members had praised the way in which internal audit work was being conducted, especially the engagement levels across the Commission and the external relationships that have been formed with colleagues in other public sector organisations.


The substantive item of the meeting was the draft Annual Report and Statement of Accounts.  The report had been well received, and some improvements suggested.


The Committee had reviewed the Corporate Risk Register and Dave Tosh updated them on a Business Continuity exercise that had been run recently. 


Sulafa Thomas had presented a paper to provide the Committee with the opportunity to examine, and discuss, the preparatory work for the Fifth Assembly Transition.


Any other business


The next meeting will be on Thursday 25 June 2015, when Commissioners will consider issues relating to preparations for transition to the Fifth Assembly.




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