Agenda and minutes
Venue: Presiding Officer’s office, 4th floor - Tŷ Hywel. View directions
Contact: Sulafa Thomas, x8669
No. | Item |
---|---|
Introduction |
|
Introduction and apologies Minutes: There were no apologies. |
|
Declarations of interest Minutes: There were no declarations of interest. |
|
Minutes of the previous meeting Supporting documents: Minutes: The minutes of the 21 May meeting were agreed. |
|
Departure of the Chief Executive: Commission considerations Minutes: Claire
Clancy has indicated that she will be resigning as Chief Executive during
2016-17. Commissioners began consideration of plans to prepare the ground for
the appointment of the next Chief Executive, with an anticipated start date of
late 2016 or early 2017. As
she will be retiring rather than looking for a post elsewhere, Claire will have
considerable flexibility over her departure date. She has indicated that she
will be happy to accommodate the wishes of the new Presiding Officer and
Commission, in terms of linking the timing of her resignation to the timing of
the recruitment of a successor. Commissioners
discussed proposals for the recruitment process and terms of appointment, for
use by Commissioners for the Fifth Assembly, who will be responsible for making
the appointment. They agreed that they wanted to be helpful to the new
Commission by providing clear advice based on their 5 years’ experience, but
that the new Commission should make and own the final decisions. The
Commission’s discussions encompassed: • a draft job specification; • options for both a fixed term and an
open-ended appointment; • options for salary; • the possibility of using an external
recruitment agency; and • arrangements for final ratification of
the appointment. Commissioners
asked for further proposals and advice to be provided to them early in 2016. |
|
Audit and Risk Assurance Committee oral update 8/6/15 Minutes: David
Melding updated Commissioners on the most recent meeting of ACARAC. Three
papers had been discussed: • Internal Audit Annual Report, • Internal Audit Quality Assessment
Framework, and • Internal Audit Annual Report on
Fraud. ACARAC
members had praised the way in which internal audit work was being conducted,
especially the engagement levels across the Commission and the external
relationships that have been formed with colleagues in other public sector
organisations. The
substantive item of the meeting was the draft Annual Report and Statement of
Accounts. The report had been well
received, and some improvements suggested. The
Committee had reviewed the Corporate Risk Register and Dave Tosh updated them
on a Business Continuity exercise that had been run recently. Sulafa
Thomas had presented a paper to provide the Committee with the opportunity to
examine, and discuss, the preparatory work for the Fifth Assembly Transition. |
|
Any other business Minutes: The
next meeting will be on Thursday 25 June 2015, when Commissioners will consider
issues relating to preparations for transition to the Fifth Assembly. |